Records that don't leave
when the board changes.
Insurance certificates, refinancing paperwork, milestone inspections, reserve studies, vendor contracts — every association lives or dies on the documentation that survives the next board election. Real Estate Ledger is the continuity layer that keeps every record searchable, tamper-evident, and ready for residents, regulators, and lenders.
Free up to 10 properties · Enterprise for multi-unit associations
Ashland Ave Condo Association
Records · 14 years continuous
-
2012 – 2014
Maria Chen · President
187 docs -
2015 – 2017
Devon Park · President
312 docs -
2018 – 2020
Aisha Patel · President
418 docs -
2021 – 2023
Marcus Reid · President
504 docs -
2024 – Present
Linh Le · President
612 docs Active
Every governing document, invoice, warranty, and maintenance record now lives in one secure place. When a resident needs paperwork for refinancing or insurance, I can respond in minutes instead of days. The peace of mind is knowing our association's history won't disappear when someone is unavailable.
6
Unit self-managed HOA
Minutes
Resident request response
0
Records lost to turnover
Most associations are one board election away from a documentation crisis.
Records sit on a treasurer's laptop, in a property manager's inbox, and in a filing cabinet in someone's basement. When the next election cycles them out, the next board re-learns the building from scratch.
Resident requests take days, not minutes
Insurance certificates, refinancing letters, and warranty paperwork stall on whoever happens to have the right folder.
Regulator and lender requests scramble the board
Post-Surfside, Florida SB 4-D requires milestone inspections and fully funded reserve studies. 5,175+ projects are blacklisted by lenders. Other coastal markets are following.
Vendor history disappears with management changes
The roofer who did the work in 2019, the elevator service contract, the asphalt sealer — all forgotten the moment the management company changes hands.
The regulatory environment moved. Documentation went from nice-to-have to underwriting-critical.
Regulation
Florida SB 4-D
Milestone inspections for buildings 25–30+ years old. Fully funded Structural Integrity Reserve Studies. Effective Jan 1, 2026.
5,175+
Florida condo projects blacklisted by lenders post-Surfside, per Fannie Mae condo project review data.
20–40%
Value decline range observed in non-compliant Florida buildings. 13+ months of statewide condo inventory.
40%
Of Florida condo owners hit with special assessments in the past 3 years.
Annual obligations · at a glance
A calendar that doesn't depend on whoever's holding the file folder.
Reserve studies, milestone inspections, certificate renewals, vendor contracts, board minutes — every recurring obligation is logged with a due date and a complete evidence trail. When the next board takes over, nothing falls off.
- ●Auto-rolling reminders for inspections, renewals, and audits
- ●Document evidence linked to each obligation
- ●Board transition handoff package generated in one click
2026 obligations
14 items · 11 complete · 3 upcoming
- Jan
Reserve study annual update
12 docs · filed
- Feb
Insurance certificate renewal
COI 2026.pdf · fingerprinted
- Mar
Q1 board minutes
Signed 03.14 · uploaded
- Apr Soon
Elevator inspection (SB 4-D)
Scheduled · Otis · 04.22
- May Soon
Q2 financials review
Due 05.15
- Jul Upcoming
Milestone inspection · 30-yr
Engineer assigned · pending
Records that survive turnover and answer requests in minutes.
Tamper-evident document provenance
Every governing document, contract, and inspection report is fingerprinted via Digital Evidence. Verifiable when underwriters, regulators, or lenders ask.
Property Guidebook for residents and underwriters
Generate a verified report for a resident's refinance, a lender's due diligence, or an underwriter's renewal in one click.
AI document categorization at archive scale
Decades of legacy records — board minutes, governing docs, vendor contracts, inspections — uploaded and categorized without an army of admins.
Vendor and contract memory
The elevator contract, the roofer, the snow service. Stays with the building, not with whoever happens to be on the board this year.
Resources for boards and managers
Continuity, not chaos
Stop losing records every election cycle.
Free for small associations. Enterprise pricing, SAML/SSO, and dedicated implementation for multi-unit communities.
Why now
357
CPSC product recalls in 2025 — highest in nearly a decade. 24M+ consumer units affected. Most homeowner associations have no system to surface affected products against their installed inventory.
Source · cpsc.gov 2025